Printing, Copying and Graphics – Your Printing and Copying Center

Notes on operation

From the page, after logging in, you can view your print and copy account and perform a number of other actions. The current account balance is displayed on the home page. Self-deposited credit and the ZDV bonus (for JGU students only) are shown separately.
Here you can also see a summary of all orders processed so far and the pages issued. A graph allows you to see directly when the last changes to the account balance occurred.
In addition to displaying the account balance, you can perform other actions on the aforementioned page using the menu items on the left:

Check printing costs before printing (= orders for approval)

The Jobs for approval menu item allows you to check your print jobs from the workstation, control the costs, and delete (cancel) jobs if necessary.
Cost control is especially useful if color pages are included in the document. You can specify whether these are printed as color pages in the printer properties before printing - if you do not set anything else, black and white is printed.
In the picture above, a document with 4 pages in total, one of which contains colored text (the rest is pure black), was sent to the printer twice. Once (10:27 a.m.) the selection black/white was made in the printer properties (then all pages are printed black, also the color page), the second time (11:03 a.m.) color was selected in the printer properties - in this case the printer recognizes colored pages automatically and prints them accordingly.
In the list of jobs for approval, this distinction is shown by the different price:
The lower document is completely black and white: €0.12 = 4 pages at 3 cents each.
The upper document contains one color page:
0.240 € - 0.15 € (1 color page á 15 cents) = 0.09 cents
0.09 cents = 3 pages of 3 cents each.
Under unfavorable circumstances it can happen that the color recognition does not work 100% - black appearing pages could (e.g., if they contain gray scales) be falsely evaluated as colored. Such a problem can be detected by checking before printing.
Note: The calculation for the cost control before printing is generated by the software. After printing, the number of pages actually printed is also requested from the printer. In case of differences between the pre-calculated price and the actual one (reported back by the printer), the lower price is calculated. So you always pay only for the actually printed pages.

Control bookings


All postings are displayed here - both credit postings and printing or copying processes. Since the list can become very confusing over time, there are sorting and filtering options. Attention: Not all booking types specified as filters are active in our installation!
To activate a filter:
Click on edit,
Set or select the desired filter
Right click on Apply filter

Useful are especially Printer Usage (shows all actually issued orders) and Manual Booking (shows all deposit transactions via Studicard).
The displayed bookings can be exported as PDF, HTML print view or csv file (for further processing e.g. with Excel) by clicking on the icons at the bottom of the page (next to the Export/Print link).
Details about the individual bookings (printer, page number, etc.) can be displayed by clicking on the respective entry in the column Booking type

Transferring credit to someone for printing/copying (= transfers)

Transfers (= Transfers)

In the booking system there is a possibility to transfer credit to another user from your own (self-deposited credit). To do this, simply enter the amount to be transferred (this must not exceed the credit available on your own account, of course) and the recipient's user name in the following form:
Domain prefix ( or Underscore Username.
uni-mainz.de_totester for the recipient Tobias Tester with JGU account totester at JGU resp.
hs-mainz.de_lisatest for recipient Lisa Tester with JGU account lisatest at Mainz University of Applied Sciences.
Under Comment you can add a comment for the recipient, which will be displayed later under the booking view in the column Note. Click on Transfer to make the booking.

At the recipient's end, this operation is then displayed under the bookings as follows:

Error message: User not found

You may receive a message that the recipient was not found when attempting a transfer:

If you are sure that the user name (and domain prefix!) are correct, the recipient may never have logged in to a printer terminal or the account query page. Ask him or her to log in once at - or at a service terminal. This will create the JGU account for printing/copying - after which the transfer will also work.

4. cash in a voucher

If you have received a voucher for printing and copying, you can have it credited to the ZDV bonus under the menu item Redeem Voucher (it is not possible to credit vouchers to the deposited credit!). To redeem, enter the complete number of the voucher and then click on the Redeem Voucher button.

5. for employees: check and change debit object/cost center (= select account)

The menu item Account selection opens a new tab in the browser.
Here you can specify as an employee from which account your prints/copies should be debited. Normally, you only select the cost center/settlement object assigned to you once here and save this assignment by clicking Apply.
Employees who are assigned multiple cost centers/settlement objects can use this page to switch between accounts. Please note:
Unfortunately, it is not possible to change the account for a print job after it has been submitted! If you accidentally activated the wrong account when sending the job, you can of course delete your job, change the account and then send the job again. With the setting Show account selection on device you have the possibility to select the account directly on the device for copying (but not for printing!).
Deposited credit refers to your personal account to which you can deposit credit with the Studicard.

Note: If you need to change frequently, you can directly bookmark/favorite the page

Note: The use of printing and copying services is permitted exclusively for official purposes or in the context of study/research and teaching.

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Prices for Printouts and Copies on Public Devices Will Be Adjusted

Despite significant increases in the price of paper, toner and maintenance of the printing and copying machines, prices for the ZDV's printing and copying services at the University have not been increased in the last 4 years.

As of January 1, 2023, the prices for printouts and copies at public printers need to be adjusted. The new prices only apply to the devices that can be operated with institute cards and /or individual print- and copy-cards.

Future prices from the first page

Black/white4 Cent 8 Cent 1 Cent
Color18 Cent 36 Cent 1 Cent

There are also new prices for poster printing. On our ZDV website, you will find a complete price verview: Preise für Drucken und Kopieren | Zentrum für Datenverarbeitung ( (german only)

More news from the Data Center → may be found here.



ZDV service: High-quality bindings for all theses

The ZDV offers high-quality hot melt bindings for all final, seminar or term papers. This type of binding, also known as softcover binding, is more stable than wire or plastic binding and lasts particularly long.

There are various design options for all hot melt bindings. Two different materials are available for the cover and back pages: foil or colored cardboard.

Various color combinations possible for the softcover binding | ©ZDV


With a standard price of EUR 1.50 per binding, the costs for theses are very low compared to other providers at the ZDV.

The binding work can be easily handed over to the ZDV hotline/advice center and paid for with a Studicard. Works that are handed in for binding by 11 a.m. can be picked up again by 12 p.m. at the latest.

Further information on bindings to the ZDV can be found here.

More news from the Data Center → may be found here.

Poster printing

This service may only be used for studies, research or teaching!
Depending on the order situation, you should expect a processing time of several days!

→ Poster print job - web form


❗ The posters will be stored up to three months. If you do not pick up your poster it will be destroyed after 3 months. The client will be charged with the incurred costs.


Format Normalpaper Picturepaper/ Syntheticpaper Flagfabric/ self-adhesive Foil
DIN A2 5,00 € 6,00 € 8,00 €
DIN A1 8,00 € 11,00 € 14,00 €
DIN A0 15,00 € 20,00 € 25,00 €
Special format 15 €/m² 20 €/m² 25 €/m²


Discount because of multiple posters

For poster printing, the following special prices apply to multiple prints of a file:

Format 1 Copy up 4 Copys up 10 Copys
Normalpaper DIN A0 15,00 € 12,00 € 9,00 €
Normalpaper DIN A1 8,00 € 6,50 € 5,00 €
Normalpaper DIN A2 5,00 € 4,50 € 3,50 €
Picturepaper/ Syntheticpaper DIN A0 20,00 € 17,00 € 14,00 €
Picturepaper/ Syntheticpaper DIN A1 11,00 € 9,50 € 7,50 €
Picturepaper/ Syntheticpaper DIN A2 6,00 € 5,00 € 4,00 €

Cutting Posters

1,6 m to 2,5 m Posterlength + 2,50 €
up 2,5 m Posterlength will not be trimmed, after agreement


  • In our webform you cann choose the option Express.
  • The express surchage is 10 €
  • You will receive the poster on the same day, if the order is in the DTP-Studio bevore 12:00 am
  • The surchage is only charged if your poster needs to be pulled forward, in front of other orders. In other cases you will pay the normal price even if you've chosen the express option.
  • This offer is dependant on how many orders we have at the moment.

Special Case Roll Up

  • For roll-up printing please create a file with page size 85 x 200 cm or 100 x 200 cm.
  • Roll-up stands are prepared by us, so you only need to set them up.
  • They are suitable for repeated set-up and can be equipped with a new print at any time.
  • You can buy or rent the stand from us.

💡 Please plan with one or more roll-ups with about a week in advance.

Price Overview

85 x 200 cm 100 x 200 cm
Roll-Up (print + stand) 110,00 € 125,00 €
Roll-Up print (without stand) 50,00 € 55,00 €
Rent Roll-Up stand 9,00 € 11,00 €
Buy Roll-Up stand 60,00 € 70,00 €

Borroing Roll-Ups

Basics of creating posters

  • Design your poster in the size you want and it is best to make a test print on your printer (in A4 or A3) in order to correct typing errors, formatting errors, etc. in advance.
  • Please create a PDF file from your application. When creating PDFs, please always specify the desired final size of the poster as the page format (e.g .: A0; with MSWord only possible up to A3). Fonts and images are integrated in the PDF file and you can already see errors in the PDF file that would otherwise only occur when printing a poster. You can find information on creating PDFs here. If you have any questions about PDF creation, please contact us. In addition to PDF, our poster printing program also accepts Tiff, JPG or PNG files.
  • We print out continuously up to 1.25 m wide in any length.
  • Send us your file using our web form.
  • If you have any questions, give us a call: Tel. 39-26344.

How to set the page size in MS PowerPoint:

  • In the Design ribbon on the right → Set slide size, select the desired print size already here.
  • As a rule, you create a PDF file from your application. Also when creating the PDF, please always specify the desired final size of the poster as the page format (e.g.: A0).
  • In the PDF file fonts and images are integrated and you can correct errors that would otherwise only occur during poster printing.

Creating a PDF file

Directly in MS PowerPoint:
  1. Choose File directly in MS Powerpoint
  2. Save As, then select PDF file type:
  3. Click Standard (online publishing and printing)
  4. Open Options and select PDF/A compatible there. This will embed the fonts.


Alternative: Print PDF in Adobe
If you have Adobe Acrobat installed, you will also find the Adobe PDF printer in the printers: File → Print & select the printer Adobe PDF:
  1. Click on File, the Printing
  2. Open the printer properties: Choose Adobe PDF
  3. Please select in the Adobe PDF Settings tab at Default Settings.
  4. High quality prints, at Adobe PDF page format the desired print format, and remove the check mark at Use only system fonts.
  5. Close the Properties window by clicking OK and then click Print. After that an Explorer window will open, you can set the desired location there.
Check PDF
  • In the finished PDF you can visually check the print quality and image resolution by displaying the document in 100% view size.
  • Check if the fonts are embedded in Adobe Acrobat Professional or Adobe Acrobat Reader in the menu. File → Properties:
  • In the document properties, the Fonts tab must have Embedded subset after all fonts!

Resolution of the pixel graphics

In the case of pixel graphics (TIFF, JPEG and other file formats), you should ensure that the image resolution is suitable for the poster printer, otherwise your file will be unnecessarily large.

The optimal image resolution depends on your motive
Motifs optimal image resolution for the poster printer
Line graphics, scanned texts, maps 400 - 600 dpi (based on A0)
Gray value and color images 100 - 150 dpi (based on A0)

You can check the quality of the resolution by enlarging the view on your monitor to match the size of the poster.

Paper quality

All Papertypes are only made for indoors. If you want to use them outside we recommend laminating it or Syntheticpaper.

Material Grammature Price/m² Quality
Picturepaper shiny or silk matt 200 g/m² 20 € Best Picture-Quality. the Print appears like an exposed photo and in the color reproduction brilliant and light-resistant.
In unfavorable lighting conditions, the glossy photo paper produces a slightly disturbing mirror effect
Normalpaper 180 g/m² 15 € Matt Paper
Syntheticpaper 150 g/m², 180 µm 20 € Tear-resistant white polypropylene film with very matt, paper-like surface, well suited for posters, roll-up stands and banners as well as for short-term outdoor use; for longer posting periods it can be laminated well.
Flagfabric 145 g/m² 25 € Flag fabric is flame retardant and B1 certified, you can transport these posters folded in a suitcase. The color reproduction is slightly duller than other materials.
White and transparent self-adhesive foil ca. 150 g/m² 25 €

Other Materials e.g. heavy fabric for Artprints, we can provide. Please ask us beforehand.

Print format

  • Our printers have a print width of 152 cm, but - due to a lack of demand for larger prints - we only have material rolls up to 125 cm print width (127 cm paper width) in stock.
  • The length is variable - a maximum of 15 m. The software basically allows you to create wider prints in several strips, which can then be joined together.
  • Please note that prints with a length between 1.6 m and 2.5 m are cut with a surcharge of 2.50 €.
  • Prints longer than 2.5 m will not be cut. We then print an outline for self-cutting.


  • In the A0 oversize format, the print is made with a margin of approx. 1 cm on all sides.
  • With smaller print formats, a larger margin is created accordingly.
  • We will cut off this edge after printing.
  • Please note that prints with a length between 1.6 m and 2.5 m can be cut with a surcharge of 2.50 €.
  • Prints longer than 2.5 m will not be cut. We then print an outline for self-cutting.


  • The DTP studio has a laminating machine with which posters are covered on both sides with a thin laminate film in order to refine and protect the surface.
  • The laminate is 70 µm thick, has a high-gloss finish on one side and a satin finish on the second side, so you can choose between these two surfaces.
  • The laminate has a fire protection certification (B1). Of course, the posters can still be rolled up well after finishing.
  • We recommend photo paper as the type of paper for printing to be laminated, it is more brilliant in color reproduction than normal paper.
  • Laminated posters are also cut by us as standard.
    • This cut creates a so-called open edge, i.e. the paper and laminate edge are cut in one operation.
    • If you need a pocket-like lamination to hang your poster outside at short notice, please enter this in the comments field on the order form.

Poster templates for event announcements

Poster templates can be found under the files with → Corporate Design.

You can enter your own text in the templates. The printout is possible in any size up to A0.

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Scan to Seafile: since March 16th Available for All Users

Since March 16th, 2020 direct saving of scans to Seafile from the multifunction devices provided by the Data Center has been made available for all users. The advantage is: if you save scans to Seafile, there is no size limit for the scanned documents. Direct sending of scans via mail have been deactivated from March 16th, since a size limit would apply to that.

More information about scanning to Seafile is available in this documentation: (in German)

More news from the Data Center → may be found here.

Mainz Multimedia Database

Since 2004, the Data Center has been offering a multimedia database using the software Imagic IMS (formerly known as ImageAccess). Using this software, institutes and projects may comfortably administrate their image and multimedia files for science, teaching and e-Learning.

The offer was spurred by an initiative of the Institut for Art History, which in 2002 established an interdisciplinary task group 'image database' by the university's administration. The task group evaluated different systems and finally chose ImageAccess Enterprise (now called Imagic IMS) by the company IMAGIC for acquisition. In cooperation with the maker, the Data Center has implemented a number of adaptations of this software according to the needs of the users.


The database may be used by all institutes, facilities, task groups, researchers and members of Johannes Gutenberg University, Mainz. At the moment it is used by more than 20 institutes for more than 40 archive areas with more than 800.000 data sets.

Access to all centrally stored original files is enabled via the IMS system, an adminstrative software based on MS SQL.

Attributes and Functions of the System

  • Multi-level archiving system for administrating any number of images, multimedia files and documents
  • Differentiated access permissions
  • Catchy, easy-to-learn operation
  • Integration of imaging devices
  • Hierarchical structure with three levels: Institute/Group/Images
  • Individually definable data fields and form views
  • Versatile and comfortable search functions
  • Easy data transfer to Word and PowerPoint via drag & drop
  • Campus-wide online access, via client software on your workstation computer or via remote desktop server (
  • Remote access from outside the campus net is possible via terminal server
  • Routine data backup
  • Import interface via Excel / XML for importing data records from other database systems
  • Extended access via the internet interface Publisher

Archives Accessible via the Internet

Cooperation and Contact Persons

The Art History section 'Phoenix-Mz' and the 'Research Database Architecture-Mz' by Thomas Kaffenberger are made available to an international community via ,Prometheus - The distributed digital image archive for research and teaching e.V.’ Access depends on your licence.

Contact person for content questions:

Dr. Klaus T. Weber
IKM, Department of Art History
Tel. 06131-39-30014

Contact person in the Data Center for technical issues and the creation of new archives:

Dr. Annette Holzapfel-Pschorn
Data Center
Tel.: 06131-39-26324

Training Videos

are to be found here.

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Printing with Linux

The Data Center provides copiers all over campus, which may also be used for printing and scanning. If you send a print request to a Data Center printer you can print it on all copiers on campus. You can find a tutorial on how to use the printers here.

This tutorial shows how to set up the Data Center printer on Linux.

Install packages

You need the following packages.:

  • cups
  • foomatic-db-engine
  • foomatic-db-compressed-ppds

These packages come pre installed on most distributions. Install them if necessary.

Graphical set up

Step 1: open your printer settings

Open your printer settings by visiting localhost:631/admin in your web browser.

Click on Add Printer.

You will then be asked for your local username and password (you may choose any user on the system as long as they have admin privileges).

Step 2: printer connection

Select Windows Printer via Samba.
Click on Continue

Step 3: define printer connection

As connection enter: smb://uni-mainz/
Click on Continue.

Step 4: name your printer

Enter a printer name (e.g. ZDV-Printer), give a description (e.g. all public printer) and a location (e.g. Uni Mainz).
Click on Continue.

Step 5: select maker

As make select Generic.
Click on Continue.

Step 6: select model

Select Generic PCL 6/PCL XL Printer Foomatic/pxcolor (recomended) (en).
Click on Add Printer.

Step 7: set printer settings

Select A4 as the default media size.


Terminal setup

To set up the ZDV printer using the terminal, run the following command with admin privileges.
lpadmin -p ZDV -v "smb://uni-mainz/" -L "ZDV Drucker auf dem Campus" -m foomatic-db-compressed-ppds:0/ppd/foomatic-ppd/Generic-PCL_6_PCL_XL_Printer-pxlcolor.ppd -o printer-is-shared=false && lpadmin -p ZDV -o PageSize=A4 -o MediaSize=A4 -E


When printing, select the Data Center printer from your printing dialogue. You will be ask for a username and password. Enter your university username and password.

Document is in queue but not printing
Open localhost:631/printers, all printers are listed. If the status shows "Unable to connect to CIFS host" a file needs to be changed.
Open /etc/samba/smb.conf with root rights. Add below [Global] the following line:
client max protocol = SMB3
Inside the file it should look like this:
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Service Terminal Locations

Please note: Some of the links below lead to pages in German, as work on the English version is still in progress. We apologize for the inconvenience.

Lageskizze Serviceterminals
Sketch map of service terminals

Data Center: ground floor of the NatFak (natural sciences institute building), in front of the helpdesk (room 00 151)
ReWi (Institute for jurisprudence and business sciences): room 00-255 (PC-Pool)
UB (University library): inside the hall
PMC: Special library for physics, mathematics and chemistry
PhilFak: At the entry of the special libraries

→ Hints for operating the service terminals (in German only)

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Printing, Copying and Graphics

Please note: Some of the links below lead to pages in German, as work on the English version is still in progress. We apologize for the inconvenience.

The printers in the copy areas of the opened departmental libraries and in the central library are still in operation. Please read the opening times and instructions for handling here. Please also note the instructions for setting up a ZDV printer and the general information on printing..

In this area you will find general information and video instructions for → setting up a printer account and → printing, the → price list , the offers from the DTP studio and much more information.


Information for members of staff:

Official printing,
multi user card





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